Professional Email Signatures

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Create and manage email signatures online.
20 professionally designed & tested templates.
Works with 45+ email clients & apps.

No. 1 software for creating and managing professionally designed, coded and tested HTML email signatures online. Trusted by over 50,000 users worldwide.

Over 40,000 email signatures created with Email Signature Rescue
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  • What makes a good email signature
20 email signature templates

Email Signatures - What Makes a Good One?

First impressions count and your email signature is no different. With over 500 billion emails sent every day, you need to make yours stand out!

Think of your email signature as a digital business card. When you email someone, you should include your digital business card at the end of each email so that your brand, business and name are memorable.

But not all email signatures are created equal. Could the poor quality design or lack of testing across major email clients be ultimately hurting your business, rather than helping it? Would you include a funny quote in your professional business card? Most likely not. Read on to find out how to create an amazing email signature design that will put your business above the rest.

 

professional email signature

Characteristics of good email signature design

  • Include your name, role and business name
  • Add a short tagline that describes what your business is about
  • Include a few of your best contact details, but not all of them
  • Small images and logos work best for both design and compatibility across smaller mobile screens
  • Use grey or black base text and subtle highlights in your brand color to make the design really pop
  • Promote your social media pages using social media icons
  • Use a smaller font size to break up the design for Green Messages and Disclaimers

See our awesome email signature template designs

 

Test, test and test some more

Sending and receiving email signatures to and from email clients like Outlook and Gmail, all have their own little quirks that we must deal with. Test your signatures across all major email clients to make sure it's looking it's best, like we do, or your signature may not be looking as professional as you think it does, when it arrives in your recipient's inbox.

 

Don't make these 12 common mistakes

There's a lot more to email signatures that you think. From font choices, long legal disclaimers, to size of your images, find out more about common mistakes nearly everyone makes when creating their own email signature.

12 common email signature mistakes

 

avoid email signature

Avoid these temptations

  • Don't go overboard with information, only put in what is necessary. Remember it's an email signature, not a life story.
  • Don't put any contact details that you don't use regularly. For example, if you're not in the office a lot, skip the office phone and just include your mobile. Remember, receiver's of your email signature will use the information provided to contact you.
  • Use the same font throughout and definitely NO Comic Sans.
  • Use only up to 2 colors, one base color like a grey or black and one brighter color that matches your business branding.
  • Don't include personal quotes in a business email signature, unless you are a writer, or have an extremely good reason to do so.

What makes a good email signature infographic

Check out our handy infographic on Pinterest.

Learn more

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Professionally designed, coded and tested
HTML email signature templates

Send your emails with style.

Create your new HTML email signatures online using our Email Signature Rescue software and email signature templates.

Professionally designed, coded and tested

We've done all the hard work, now the fun part of customizing your email signature templates is up to you. You can rest assured that your email signatures are going to look good in over 45 major email clients and apps too.

20+ Templates, 1000's of design combinations

You get 20 professionally designed, coded and tested HTML email signature templates, but there are literally 1000's of unique email signature template designs combinations you can achieve, when you customize the templates with our Email Signature Rescue software.

Compatible with 45+ email clients and apps

Install your new HTML email signature templates in any email client or app that supports HTML email signatures. See the full list here. All our our email signature templates have been tested across all supported email clients and apps too.

Join over 50,000 users. We have plans and features to suit Designers & Agencies, Businesses & Companies and Small Teams & Solopreneurs.

 

  • If you have any doubts about this service, then don't! It is brilliant.

    Tom Skowyrski, IT10
  • Made creating a HTML signature a walk in the park.

    Catherine Nicholson, Fortunatus Housing Solutions
  • Email Signature Rescue will give you the best experience of anything on the market.

    Merritt Wiley, Staff Crafters, Inc.
  • Awesome product, so easy to use, looks good, modern and stylish.

    Andrew Nickolls, Kleen Group
  • Nothing comes close to the clean, modern styling that ESR has put together.

    Kyle Garrett, KTG Films
  • Gave me the tools I needed to create three wonderful signatures for our office.

    Carrie Nelson, Scott Friedman and Associates
  • I have never seen so many people notice my signature and compliment it.

    David Malka, AskSender.com
  • Let's me get on with client-facing business, rather than perfecting html programming.

    Gary Lawson, Gondwana LLP
  • Worth every penny, keep up the great work!

    - Nathan Jaffan
  • Thanks for making us look so professional.

    Alexandra Mosher, Alexandra Mosher Studio Jewellery
  • I use both Outlook 2013 and Gmail. Very easy and the finished product is incredible.

    Fred Smith, Life 4 Diabetes
  • I searched high and low for a program like yours and I'm so glad I finally found you guys!

    Brenda Llamas Young, Encore Romance Travel
  • Finally the perfect signature.

    Rod Wisdom, C&C Dance School
  • This is Gold. Highly recommend.

    Michael Gay, MSG Architecture
  • I have already recommended Email Signature Rescue to a few of my friends.

    Christine Neely, Christine Neely Photography
  • Finally, a professional and quality way to create email signatures.

    Tom Clawser, Delta Reliability
  • I can't imagine using any other signature service.

    Dana George-Berberich, Writer
  • Just an excellent service.

    Bryan Houlihan, Seachoice
  • Best tool to customise effective html email signature.

    Yasmine Sakr, the farm | Branding and Creative Lab
  • This service is fantastic, and the small price negates any headaches of trying to do it manually.

    Adam Ryan Lawdor, Vanguard House
  • Thank you for making the set up of an html email signature simple and easy.

    Rikke Raahauge, Scandinavian Event Factory UAE
  • Worth every penny.

    Anthony Zak, Meissner Management
  • Would definitely recommend it to other small businesses.

    Ellen de Vries, OSCAR Natural
  • Made this work fun, plus portable to everyone in our organization running different email programs.

    Djuna Ivereigh, Jungle Run Productions
  • You absolutely have to try it. Completely customisable and an elegant solution.

    Lewis Daniels, Strategy Hand
  • Allows for multiple signature options for companies with various brands.

    Evert Botha, Embee Diamond Technologies Inc.
  • I was ecstatic to find all the features we needed and then some.

    Brian Harstine, Liquid Crystal Productions
  • Outstanding! Works well to keep businesses 'on brand' and looking their best.

    Kathy Sullivan, Six Degrees Studio
  • Having any of your email signature styles adds the professional look I was seeking.

    David Levin, David Levin Photography
  • I've tried out other email signature services and none was as nice or easy as Email Signature Rescue.

    Joe Cunha, Celorico Construction Inc
  • We have been very pleased with Email Signature Rescue. Makes everything easy and simple.

    Marcus Brown, Marcus Brown Properties
  • It's totally awesome and totally worth it.

    Scott Wasserman, Wasserman Inbound Marketing
  • Email Signature Rescue has by far been the best solution we have found.

    Marc Headley, Mode Systems