How to edit the plain text version of your HTML email signature in Outlook 2013
We've been lucky enough to work with Universal Music on creating their new HTML email signatures for Outlook 2013. When we ran into some problems with sending plain text versions of the HTML file, we had to look deep into the way Outlook 2013 works, sending both the HTML file and the plain text version. Here's what we found:
When Universal Music replied to emails sent to them in plain text with their email signature included, their plain text email signature had extra line spacing issues, it was all stretched out just like the image below:
Locating where Outlook 2013 auto-generates the .txt file that is included as the plain text version and overwriting it.
Need a new email signature for Outlook 2013?
Create a new file in Notepad. Type in your plain text email signature just as you would like it to appear. We recommend something short and sweet, for example:
On The Edge Interactive Games Inc.
Best Game Design of the Year 2014
Now you need to overwrite the .txt file that Outlook 2013 auto-generates. To find this file, open Outlook 2013 and go to
Options > Mail and on the Signatures button hold Ctrl and click the button while still holding Ctrl. This will open the folder location below:
Mail > Hold Ctrl and Click on signatures button
Overwrite the .txt file that has the same name as your email signature (the one you created in Outlook 2013). For example, if the name you gave your email signature in Outlook 2013 is "Support", you would save over the Support.txt file.
Now when you reply in plain text, your plain text email signature should look like this:
Please note: The plain text version is created automatically by Outlook 2013, if you update the HTML email signature file in Outlook 2013, the plain text (.txt) file will also change, and you will need to re-overwrite the .txt file with your own text again.
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