How to install your HTML email signature in Outlook for Mac 2016
Install your HTML email signature in just seconds! Use our signature installer to setup your email signature in Outlook for Mac 2016 and automatically sync changes from your account.
It's never been easier to create a new email signature for Outlook for Mac 2016. Check out our beautiful email signature templates and easy to manage email signature software, that makes creating email signatures for Outlook for Mac 2016.
Before you start
Before you start:
- Make sure you have your html email signature file or email signature key accessible.
- Open Outlook for Mac 2016.
Which installation option should I choose?
Signature Installer App for macOS (Recommended)
If you have a unique signature key then you will want to install your email signature via our installer app. The installation is simple and means you won't have to manually install the signature yourself.
The bonus of using the signature installer app is that it features auto-update functionality and will automatically update your signature in your email client whenever changes are made to it via Email Signature Rescue, preventing the need to re-install.
*Please note that our Signature Installer App is still in beta so we are working on improving it. If you experience any issues, please provide us with detailed feedback via this form.
If you have a html signature file then you may be able to follow the Basic Guide (Copy & Paste).
These instructions will only work for more recent versions of Outlook for Mac 2016 as in the past it hadn't been possible to directly install a signature into the email client.
The Basic Guide is a simple installation which requires opening your email signature in your web browser (excluding Safari) and pasting it into your Outlook for Mac 2016 email client with the source formatting.
If you run into any issues during your HTML email signature installation in Outlook for Mac 2016, please see the Troubleshooting FAQ before contacting support through your member account.
Install: Signature Installer App
Installing your email signature via the app
Install your email signature once, then never worry again. Our signature installer app for macOS features auto-update functionality which syncs your email signature with our software, allowing it to automatically update when changes are made from your Email Signature Rescue account.
Open the ESR Signature Installer app and click the Add New Email Signature button.
Select your Apple Mail email client.
Select the email account you want your email signature to be installed for.
Paste your email signature key and click Save Key. If you have HTML code instead of a key, click Advanced Settings, paste in your HTML code and click Save.
Once you click Save Key, your email signature will be installed within Apple Mail. Simply compose a new email and your signature will automatically be inserted!
Signature installer not working?
Our signature installer app is still in beta and therefore you may experience some bugs. If you do experience any issues, please install your email signature via our Basic Guide instead.
You can report an issue with our macOS Installer App here or via the app.
Install: Basic Guide (Copy & Paste)
Follow the Step-by-Step Guide
Open your email signature in Google Chrome or Mozilla Firefox.
If you're logged into your Email Signature Rescue account then you can view your email signature in Full Screen Preview.
Use only the Google Chrome or Mozilla Firefox web browser. Do not use the Safari web browser to copy your email signature from as there is a bug in Safari that will cause your images to stack vertically.
Switch to Outlook for Mac 2016 and from your toolbar, select Outlook > Preferences.
From your Outlook Preferences window, select Signatures.
With your Signatures window open, go ahead and create a new signature by clicking the + icon.
Enter a name for your email signature, then delete the text below and press Cmd + V to paste your copied email signature.
Once your email signature has been pasted, you should see a clipboard icon at the bottom right of it, you may need to hover over the signature for it to appear. Click the clipboard and select Keep Source Formatting. This will ensure that your email signature uses our code and doesn't re-format back to using Outlook's code.
Close out of the window and click Save Changes. Then set your new email signature as your default in the bottom of the Signatures window.
Congratulations! Your email signature is now installed and ready to use!
If you're experiencing any issues installing your email signature within Outlook for Mac 2016, you'll likely be able to find a resolution here.
My email signature isn't displaying correctly
If you've been attempting to install your email signature in Outlook for Mac 2016 only to notice that you keep experiencing formatting issues, don't worry because you're not alone. Up until recently there was no way to resolve this issue, however, now you can install your email signature perfectly within Outlook for Mac 2016! Simply download our new ESR Signature Installer App and you'll be setup in just seconds.
If you'd like to find out more information about Outlook for Mac 2016's formatting issues, read our article here.
I'm experiencing issues with the ESR Signature Installer App
Although we've thoroughly tested it, the ESR Signature Installer App is still in BETA so it's possible that you may experience some issues. If you do come across any issues when using the app, please get in touch with our friendly support team.
Still experiencing issues?
If you're a member of Email Signature Rescue, you can submit a ticket to our friendly support team through your member account using the red help button. If you're not a member and need help creating or installing your HTML email signature, consider joining Email Signature Rescue for assistance.
Troubleshooting: Where do I find my email signature key?
- If you are an Email Signature Rescue member and are logged into your account, you can find your key on your dashboard.
- If you have been emailed your signature key, go to the email and you'll find your 12 character key there.
- If your email signature is managed by an account administrator or reseller, please get in touch with them and have them supply you with your signature key.
Troubleshooting: Where do I find my email signature HTML file?
- If you are an Email Signature Rescue member and are logged into your account, you can download your HTML file from your dashboard or view it by selecting Full Screen Preview.
- If you have been emailed your signature file, open the email and you'll find it attached.
- If your email signature is managed by an account administrator or reseller, please get in touch with them and have them supply you with your signature file.