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How to setup an email signature in Outlook Mac 2011

Install your HTML email signature in no time! Use our signature installer or follow our step-by-step guides to install your email signature in Outlook for Mac 2011.

It's never been easier to create a new email signature for Outlook for Mac 2011. Check out our beautiful email signature templates and easy to manage email signature software, that makes creating email signatures for Outlook for Mac 2011 a breeze.

Before you start

Before you start

Before you start:

  • Make sure you have your html email signature file or email signature key accessible.
  • Open Outlook for Mac 2011.

Which installation option should I choose?

Signature Installer App for macOS (Recommended)

If you have a unique signature key then you will want to install your email signature via our installer app. The installation is simple and means you won't have to manually install the signature yourself.

The bonus of using the signature installer app is that it features auto-update functionality and will automatically update your signature in your email client whenever changes are made to it via Email Signature Rescue, preventing the need to re-install.

*Please note that our Signature Installer App is still in beta so we are working on improving it. If you experience any issues, please provide us with detailed feedback via this form.

Basic Guide

If you have a html signature file then you may be able to follow the Basic Guide (Copy & Paste).

These instructions will only work for more recent versions of Outlook for Mac 2016 as in the past it hadn't been possible to directly install a signature into the email client.

The Basic Guide is a simple installation which requires opening your email signature in your web browser (excluding Safari) and pasting it into your Outlook for Mac 2016 email client with the source formatting.

If you run into any issues during your HTML email signature installation in Outlook for Mac 2016, please see the Troubleshooting FAQ before contacting support through your member account.

Install: Signature Installer App

Install: Signature Installer App

Installing your email signature via the app

Install your email signature once, then never worry again. Our signature installer app for macOS features auto-update functionality which syncs your email signature with our software, allowing it to automatically update when changes are made from your Email Signature Rescue account.

Download the Installer App for mac


1
Step One

Open the ESR Signature Installer app and click the Add New Email Signature button.


2
Step Two

Select your Apple Mail email client.


3
Step Three

Select the email account you want your email signature to be installed for.


4
Step Four

Paste your email signature key and click Save Key. If you have HTML code instead of a key, click Advanced Settings, paste in your HTML code and click Save.


5
Step Five

Once you click Save Key, your email signature will be installed within Apple Mail. Simply compose a new email and your signature will automatically be inserted!

Installing your email signature in the signature installer app

Signature installer not working?

Our signature installer app is still in beta and therefore you may experience some bugs. If you do experience any issues, please install your email signature via our Basic Guide instead.

You can report an issue with our macOS Installer App here or via the app.

Install: Basic Guide (Copy & Paste)

Install: Basic Guide (Copy & Paste)

IMPORTANT: Do NOT use Safari during the installation process as it may cause formatting issues. Copy your email signature from Google Chrome or Mozilla Firefox instead.


1
Step One

Login to your Email Signature Rescue account and click edit on the email signature you are setting up. Once you are in edit mode, click on the full screen preview button to open your email signature in a full screen view.

click full screen preview

If you don't have an account, open your supplied HTML file in Google Chrome or Mozilla Firefox.


2
Step Two

Once the Email Signature is open in your web browser, press CTRL + A (Command + A for Mac) to highlight the signature, then press CTRL + C (Command + C for Mac) to copy the signature.

ctrl a to select all

IMPORTANT: Do not use your mouse to select the area, only use Ctrl + A (or Command + A) as you may miss out on grabbing some of the code.


3
Step Three

Open Outlook 2011 Mac. Go to File > Preferences. Select Preferences


4
Step Four

Once the Preferences window is open, select Signatures from the Email section.

Select Signatures from your Preferences

5
Step Five

Select Signatures under the Email section.

select signatures

6
Step Six

Press the + (plus) button to create a new signature. Enter a name for your email signature.

Create a new signature

7
Step Seven

Click in the Signature text box and delete any existing text or code. Press Cmd + V to paste your copied email signature.

NOTE: Your email signature may not display correctly when you paste it into your settings. Ignore this as the signature will display properly when composing and sending emails.

Paste your email signature

If you would like to setup Default Signatures, click the Default Signatures... button at the bottom and choose the correct signature for your email account.


8
Step Eight

Close your settings and compose a new email. Your email signature will now be automatically inserted into your emails.


Congratulations!

That's it. Try your email signature now by composing an email to yourself or a friend!

Troubleshooting: FAQ

Troubleshooting: FAQ

If you're experiencing any issues installing your email signature within Outlook for Mac 2011, you'll likely be able to find a resolution here.


I'm experiencing issues with the ESR Signature Installer App

Although we've thoroughly tested it, the ESR Signature Installer App is still in BETA so it's possible that you may experience some issues. If you do come across any issues when using the app, please get in touch with our friendly support team.


My images are stacked under one another instead of side-by-side

This issue occurs when copying your email signature from Safari. If you're experiencing this, you will need to open your email signature's HTML file in Google Chrome or Mozilla Firefox (or be logged into your Email Signature Rescue account using Chrome or Firefox if copying from Fullscreen Preview) then copy the signature from there.


My email signature doesn't look right when I paste it or send an email

More than likely, you have used your mouse to highlight the html email signature file in the browser. Don't use your mouse, only use Cmd + A (hold the Cmd key and press A at the same time) to select all of your email signature. If you use your mouse, you may miss out on some of the vital code needed to make your signature work correctly.

Another cause to this could be that you've used Safari to copy your email signature from and not Google Chrome or Mozilla Firefox. Using Safari will cause formatting issues. To resolve this, install Google Chrome or Mozilla Firefox from our Before You Start screen and copy your signature from one of these browsers instead.


I am composing an email and I can't click on any links or social media icons

In compose mode, most email programs won't allow you to use the links in your email signature. Check to see if your email signature has been installed correctly by sending a test email to yourself instead. The links and social media icons should work when you receive the email.


Need more help?

Please contact our Member Support Team through your Email Signature Rescue account using the red help button for direct assistance.

Troubleshooting: Where do I find my email signature key?

Troubleshooting: Where do I find my email signature key?

  • If you are an Email Signature Rescue member and are logged into your account, you can find your key on your dashboard.
  • If you have been emailed your signature key, go to the email and you'll find your 12 character key there.
  • If your email signature is managed by an account administrator or reseller, please get in touch with them and have them supply you with your signature key.

Troubleshooting: Where do I find my email signature HTML file?

Troubleshooting: Where do I find my email signature HTML file?

  • If you are an Email Signature Rescue member and are logged into your account, you can download your HTML file from your dashboard or view it by selecting Full Screen Preview.
  • If you have been emailed your signature file, open the email and you'll find it attached.
  • If your email signature is managed by an account administrator or reseller, please get in touch with them and have them supply you with your signature file.

Troubleshooting: I don't have an email signature key or HTML file

Troubleshooting: I don't have an email signature key or HTML file

If you don't have an email signature key or HTML file, consider joining Email Signature Rescue now and get creating! We offer over 30 professionally designed and tested email signature templates, tools and features to create and manage your email signatures online and a whole lot more.

Join Email Signature Rescue now

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No design skills required. Your signatures will look as beautiful as our examples. 20 easy to customize templates included.

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Whether you’re a solo business owner, hairdresser, real estate agent or dog walker, anyone can create and install a signature!

Works With

Install in nearly all major email clients including Gmail, Apple Mail, Outlook, iOS and more. 50+ email clients, apps and software supported.

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