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    How to setup an email signature in Outlook Mac 2011

    Install your HTML email signature in no time! Use our signature installer or follow our step-by-step guides to install your email signature in Outlook for Mac 2011.

    It's never been easier to create a new email signature for Outlook for Mac 2011. Check out our beautiful email signature templates and easy to manage email signature software, that makes creating email signatures for Outlook for Mac 2011 a breeze.

    Before you start

    Before you start

    Great news! We've officially released our new signature installer app for macOS. Simply download, install, and follow the guide to setup your signature in just minutes with our all-new automatic update functionality!

    Try our Signature Installer App for Apple Mail

    We've spent the past few months developing a brand new signature installer app for macOS which works with all of the major email clients. By using the signature installer app, you will be able to easily install your email signature in the following email clients:

    • Apple Mail (El Capitan and newer)
    • Outlook for Mac 2016
    • Outlook for Mac 2011
    • Postbox
    • Thunderbird for Mac

    Installing your email signature with our app takes just seconds. You simply select your email client and email account, then enter your unique signature key or insert your custom HTML code and the installer app will install your email signature into your desired email client for you.

    Not only does the signature installer app install your email signature for you, it will also automatically update your email signature whenever any changes are made to your email signature from your account. This is only applicable if using your signature key.

    Next Step

    Click on our Install: Signature Installer App below to follow our written installation guide with screenshots.

    If for whatever reason you don't want to use our Signature Installer App, you can still install your email signature manually by following our Install: Manual Step-by-Step guide instead.

    If you run into any issues during your HTML email signature installation in Outlook for Mac 2011, please see the Troubleshooting FAQ before contacting support through your member account.

    Install: Signature Installer App

    Install: Signature Installer App

    Before following the below instructions, you must have the ESR Signature Installer App installed. If you do not yet have it installed, you can download it from the Before you start section above.

    Installing your email signature in the signature installer app

    Step One

    Open the ESR Signature Installer app and click the Add New Email Signature button.

    Step Two

    Select your Outlook for Mac 2011 email client.

    Step Three

    Select the email account you want your email signature to be installed for.

    Step Four

    Paste your email signature key and click Save Key. If you have HTML code instead of a key, click Advanced Settings, paste in your HTML code and click Save.

    Step Five

    Once you click Save Key, your email signature will be installed within Outlook for Mac 2011. Simply compose a new email and your signature will automatically be inserted!

    It's as easy as that!

    Install: Manual Step-by-Step Guide

    Install: Manual Step-by-Step Guide

    IMPORTANT: Do NOT use Safari during the installation process as it may cause formatting issues. Copy your email signature from Google Chrome or Mozilla Firefox instead.

    Step One

    Login to your Email Signature Rescue account and click edit on the email signature you are setting up. Once you are in edit mode, click on the full screen preview button to open your email signature in a full screen view.

    click full screen preview

    If you don't have an account, open your supplied HTML file in Google Chrome or Mozilla Firefox.

    Step Two

    Once the Email Signature is open in your web browser, press CTRL + A (Command + A for Mac) to highlight the signature, then press CTRL + C (Command + C for Mac) to copy the signature.

    ctrl a to select all

    IMPORTANT: Do not use your mouse to select the area, only use Ctrl + A (or Command + A) as you may miss out on grabbing some of the code.

    Step Three

    Open Outlook 2011 Mac. Go to File > Preferences. Select Preferences

    Step Four

    Once the Preferences window is open, select Signatures from the Email section.

    Select Signatures from your Preferences

    Step Five

    Select Signatures under the Email section.

    select signatures

    Step Six

    Press the + (plus) button to create a new signature. Enter a name for your email signature.

    Create a new signature

    Step Seven

    Click in the Signature text box and delete any existing text or code. Press Cmd + V to paste your copied email signature.

    NOTE: Your email signature may not display correctly when you paste it into your settings. Ignore this as the signature will display properly when composing and sending emails.

    Paste your email signature

    If you would like to setup Default Signatures, click the Default Signatures... button at the bottom and choose the correct signature for your email account.

    Step Eight

    Close your settings and compose a new email. Your email signature will now be automatically inserted into your emails.


    That's it. Try your email signature now by composing an email to yourself or a friend!

    Troubleshooting: FAQ

    Troubleshooting: FAQ

    If you're experiencing any issues installing your email signature within Outlook for Mac 2011, you'll likely be able to find a resolution here.

    I'm experiencing issues with the ESR Signature Installer App

    Although we've thoroughly tested it, the ESR Signature Installer App is still in BETA so it's possible that you may experience some issues. If you do come across any issues when using the app, please get in touch with our friendly support team.

    My images are stacked under one another instead of side-by-side

    This issue occurs when copying your email signature from Safari. If you're experiencing this, you will need to open your email signature's HTML file in Google Chrome or Mozilla Firefox (or be logged into your Email Signature Rescue account using Chrome or Firefox if copying from Fullscreen Preview) then copy the signature from there.

    My email signature doesn't look right when I paste it or send an email

    More than likely, you have used your mouse to highlight the html email signature file in the browser. Don't use your mouse, only use Cmd + A (hold the Cmd key and press A at the same time) to select all of your email signature. If you use your mouse, you may miss out on some of the vital code needed to make your signature work correctly.

    Another cause to this could be that you've used Safari to copy your email signature from and not Google Chrome or Mozilla Firefox. Using Safari will cause formatting issues. To resolve this, install Google Chrome or Mozilla Firefox from our Before You Start screen and copy your signature from one of these browsers instead.

    I am composing an email and I can't click on any links or social media icons

    In compose mode, most email programs won't allow you to use the links in your email signature. Check to see if your email signature has been installed correctly by sending a test email to yourself instead. The links and social media icons should work when you receive the email.

    Need more help?

    Please contact our Member Support Team through your Email Signature Rescue account using the red help button for direct assistance.

    Troubleshooting: Where do I find my email signature key?

    Troubleshooting: Where do I find my email signature key?

    • If you are an Email Signature Rescue member and are logged into your account, you can find your key on your dashboard.
    • If you have been emailed your signature key, go to the email and you'll find your 12 character key there.
    • If your email signature is managed by an account administrator or reseller, please get in touch with them and have them supply you with your signature key.

    Troubleshooting: Where do I find my email signature HTML file?

    Troubleshooting: Where do I find my email signature HTML file?

    • If you are an Email Signature Rescue member and are logged into your account, you can download your HTML file from your dashboard or view it by selecting Full Screen Preview.
    • If you have been emailed your signature file, open the email and you'll find it attached.
    • If your email signature is managed by an account administrator or reseller, please get in touch with them and have them supply you with your signature file.

    Troubleshooting: I don't have an email signature key or HTML file

    Troubleshooting: I don't have an email signature key or HTML file

    If you don't have an email signature key or HTML file, consider joining Email Signature Rescue now and get creating! We offer over 30 professionally designed and tested email signature templates, tools and features to create and manage your email signatures online and a whole lot more.

    Join Email Signature Rescue now

    Search for your answer here

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    Professional email signature
    software & templates

    Create your new HTML email signatures online using our Email Signature Rescue software and email signature templates.

    Professionally designed, coded and tested templates

    We've done all the hard work, now the fun part of customizing your email signature templates is up to you. You can rest assured that your email signatures are going to look good in over 45 major email clients and apps too.

    20+ Templates, 1000's of design combinations

    You get 20 professionally designed, coded and tested HTML email signature templates, but there are literally 1000's of unique email signature template designs combinations you can achieve, when you customize the templates with our Email Signature Rescue software.

    Create and manage email signatures online

    From your Online Dashboard, create new, edit existing, delete, email, download and duplicate email signatures at any time. Use our Live Preview Signature Editor to create your email signature design on-screen. Customize your signatures text, labels, images, icons, fonts, colors, margin widths and more.

    Compatible with 45+ email clients and apps

    Install your new HTML email signature templates in any email client or app that supports HTML email signatures. See the full list here. All our our email signature templates have been tested across all supported email clients and apps too.

    Join over 70,000 users. We have plans and features to suit Designers & Agencies, Businesses & Companies and Small Teams & Solopreneurs.


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