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    • How to create an email signature

    How to create an email signature

    There's an art to creating the perfect email signature. If everybody knew how to create an email signature, it would benefit not only their own business, but the clients and customers that are receiving the email signature. Unfortunately, it's not as easy as it seems.

    email signature displaying correctly

    Creating an email signature is a lot more complicated than it sounds. First, we will explain how to create an email signature and then we will tell you how we can help you achieve the perfect email signature in under five minutes using Email Signature Rescue.

    There's a few things that go into creating an email signature:

    First, you need to design the signature

    Think about the design and layout of your signature as you would like it to show. You could design this in a program like Photoshop, or if you want to code the signature you could draw up a sketch on a piece of paper instead. Include where your name, title and contact details will go. Think about where to place your image(s) or logo and if you want to include links to your social network pages like Facebook and Twitter, you will need to include these too. You will need to find some free or paid social icons or you can use text-based links, or if you're really design-savvy, you can design icons yourself. If you need a legal disclaimer, this will probably go at the bottom of the signature.

    Next, code the signature in HTML

    Turn your design into HTML code by creating your email signature using any HTML writing software you have, like Notepad, Dreamweaver or TextEdit. You'll need to code the HTML signature as you would for a HTML email, using tables not divs.

    Upload all images to a web server

    When you have finished creating your email signature in HTML, you will need to upload the images you want to include in your email signature to a web server. You need to link to these images in your HTML using the full URL path to where the images are hosted on your web server. If you don't host your images on a web server, they could show as attachments instead or they may not show at all in some email clients.

    Now you need to install your HTML signature in your email client

    Some email clients are easier than others, feel free to use any of our installation guides to help you install your signature in your email client.

    Last, but not least, you need to test the HTML signature for compatibility across all major email clients

    What's the point in creating a great HTML signature that doesn't work across all major email clients. Recipients of your emails (or your clients) want to see a professional signature showcasing the business, not a jumbled mess. Test your email signature works across all major email clients. You'll probably find when testing that more than a few things can go wrong and spend a few hours, days or even weeks, bug fixing your HTML signature's code.

    But then again, why would you do all of this when we've already done all the hard work for you?

    Even the most highly skilled coders run into problems creating HTML signatures that are cross compatible with all major email clients and look professional! If you don't work with HTML signatures every day like we do at Email Signature Rescue, it's hard to know what will work and won't work throughout all the different email clients.

    Let us take care of the hard work for you and you could have your own professional, tested, cross-compatible HTML signature in less than five minutes, using Email Signature Rescue.


    Create your HTML Signature 


    Why use our pre-designed HTML signature templates?

    • Handcrafted, quality HTML code written by design professionals with over 10 years experience in HTML programming.
    • Our HTML signatures have been tested to work across major email client software.
    • Get access to our growing range of awesome HTML signature designs, that make creating your (or your client's) Outlook signatures a breeze.
    • Use our own email signature software to design your email signatures and store them to a Dashboard for editing later.
    • We host your images and give you access to our image library to add cool stuff like social icons that link to all your favorite social networks in your signatures too!
    • And finally, what good is a great email signature if you don't know how to install your email signature in your own email client. We offer HTML signature installation guides and email support too.

    So what are you waiting for? Create an email signature today!

    Learn more

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    Professional email signature
    software & templates

    Create your new HTML email signatures online using our Email Signature Rescue software and email signature templates.

    Professionally designed, coded and tested templates

    We've done all the hard work, now the fun part of customizing your email signature templates is up to you. You can rest assured that your email signatures are going to look good in over 45 major email clients and apps too.

    20+ Templates, 1000's of design combinations

    You get 20 professionally designed, coded and tested HTML email signature templates, but there are literally 1000's of unique email signature template designs combinations you can achieve, when you customize the templates with our Email Signature Rescue software.

    Create and manage email signatures online

    From your Online Dashboard, create new, edit existing, delete, email, download and duplicate email signatures at any time. Use our Live Preview Signature Editor to create your email signature design on-screen. Customize your signatures text, labels, images, icons, fonts, colors, margin widths and more.

    Compatible with 45+ email clients and apps

    Install your new HTML email signature templates in any email client or app that supports HTML email signatures. See the full list here. All our our email signature templates have been tested across all supported email clients and apps too.

    Join over 70,000 users. We have plans and features to suit Designers & Agencies, Businesses & Companies and Small Teams & Solopreneurs.


    • If you have any doubts about this service, then don't! It is brilliant.

      Tom Skowyrski, IT10
    • Made creating a HTML signature a walk in the park.

      Catherine Nicholson, Fortunatus Housing Solutions
    • Email Signature Rescue will give you the best experience of anything on the market.

      Merritt Wiley, Staff Crafters, Inc.
    • Awesome product, so easy to use, looks good, modern and stylish.

      Andrew Nickolls, Kleen Group
    • Nothing comes close to the clean, modern styling that ESR has put together.

      Kyle Garrett, KTG Films
    • Gave me the tools I needed to create three wonderful signatures for our office.

      Carrie Nelson, Scott Friedman and Associates
    • I have never seen so many people notice my signature and compliment it.

      David Malka,
    • Let's me get on with client-facing business, rather than perfecting html programming.

      Gary Lawson, Gondwana LLP
    • Worth every penny, keep up the great work!

      - Nathan Jaffan
    • Thanks for making us look so professional.

      Alexandra Mosher, Alexandra Mosher Studio Jewellery
    • I use both Outlook 2013 and Gmail. Very easy and the finished product is incredible.

      Fred Smith, Life 4 Diabetes
    • I searched high and low for a program like yours and I'm so glad I finally found you guys!

      Brenda Llamas Young, Encore Romance Travel
    • Finally the perfect signature.

      Rod Wisdom, C&C Dance School
    • This is Gold. Highly recommend.

      Michael Gay, MSG Architecture
    • I have already recommended Email Signature Rescue to a few of my friends.

      Christine Neely, Christine Neely Photography
    • Finally, a professional and quality way to create email signatures.

      Tom Clawser, Delta Reliability
    • I can't imagine using any other signature service.

      Dana George-Berberich, Writer
    • Just an excellent service.

      Bryan Houlihan, Seachoice
    • Best tool to customise effective html email signature.

      Yasmine Sakr, the farm | Branding and Creative Lab
    • This service is fantastic, and the small price negates any headaches of trying to do it manually.

      Adam Ryan Lawdor, Vanguard House
    • Thank you for making the set up of an html email signature simple and easy.

      Rikke Raahauge, Scandinavian Event Factory UAE
    • Worth every penny.

      Anthony Zak, Meissner Management
    • Would definitely recommend it to other small businesses.

      Ellen de Vries, OSCAR Natural
    • Made this work fun, plus portable to everyone in our organization running different email programs.

      Djuna Ivereigh, Jungle Run Productions
    • You absolutely have to try it. Completely customisable and an elegant solution.

      Lewis Daniels, Strategy Hand
    • Allows for multiple signature options for companies with various brands.

      Evert Botha, Embee Diamond Technologies Inc.
    • I was ecstatic to find all the features we needed and then some.

      Brian Harstine, Liquid Crystal Productions
    • Outstanding! Works well to keep businesses 'on brand' and looking their best.

      Kathy Sullivan, Six Degrees Studio
    • Having any of your email signature styles adds the professional look I was seeking.

      David Levin, David Levin Photography
    • I've tried out other email signature services and none was as nice or easy as Email Signature Rescue.

      Joe Cunha, Celorico Construction Inc
    • We have been very pleased with Email Signature Rescue. Makes everything easy and simple.

      Marcus Brown, Marcus Brown Properties
    • It's totally awesome and totally worth it.

      Scott Wasserman, Wasserman Inbound Marketing
    • Email Signature Rescue has by far been the best solution we have found.

      Marc Headley, Mode Systems