How to create your company email signature and copy it for multiple employees

Here is our best practice guide for creating your new company email signature for multiple employees using Email Signature Rescue.

Step One

Login to your Email Signature Rescue account.

Step Two

Once logged in, on the Dashboard you will see a tab that says "Default Images" - click this and upload your company logo into the Primary image position. Now you can use this logo on all email signatures you create, in the next few steps.

Step Three

Create your first email signature by pressing the green Create Signature button on your Dashboard. In the modal, enter an employee's name, email address and select a starter template. Don't worry, you can change the template later.

Step Four

Now you're in the email signature editor. Here you can create your first email signature. Design it as you would like it for all employees. On the images tab, be sure to select the Default Image to use the logo you uploaded in Step Two.

Step Five

When you are completely happy with the design and look of your new email signature, save it and head back to the Dashboard.

Step Six

Now you can continue creating the rest of your employee's email signatures using the email signature you just created as a starting point. "Duplicate" the email signature on the Dashboard to create a new email signature.

Step Seven

A modal will pop up. Enter the details of the next employee. This will duplicate the email signature and create a copy of the one you just made for the next employee.

Step Eight

When you've finished creating all your employee email signatures, you can send the employees their HTML files for installing in their email clients, along with a link to all our install guides and videos. Simply press "Email All" from the Dashboard to email all HTML files instantaneously to all your employees.

That's it. We hope this guide makes creating your new company email signature a breeze!

Pro Tip: Want to add a banner to your email signature design and change it regularly without having to reinstall it in all your email clients? Simply upload your banner(s) to the Default Images folder on the Dashboard and select it in the email signature editor. When you want to change it, edit (do not delete only edit!) the Default Image banner(s) and this will change the banners across all email signatures in your account. Banners that are replacing previous banners, must be the exact same size/dimensions/layout. Due to the way Gmail caches all images, this feature does not work with Gmail.